Environment Policy

1. Purpose

The purpose of this policy is to outline HUB175’s commitment to minimizing the environmental impact of its operations and services. As a responsible organization, we are dedicated to implementing sustainable practices, reducing our carbon footprint, and promoting environmental stewardship throughout our business activities.

2. Scope

This policy applies to all aspects of HUB175’s business operations, including event production, supply chain management, and day-to-day business activities. It encompasses all employees, contractors, and suppliers involved in delivering our services.

3. Environmental Commitment

HUB175 is committed to:

• Reducing waste and promoting recycling in all our activities.

• Minimizing energy consumption and promoting the use of renewable energy sources.

• Implementing sustainable procurement practices by selecting environmentally responsible suppliers and materials.

• Reducing emissions associated with transportation and logistics by optimizing delivery routes and considering sustainable transport options.

• Encouraging the use of digital communication to minimize paper usage.

• Promoting awareness and providing training for contractors and suppliers on environmental management and sustainable practices.

4. Objectives and Targets

HUB175 will establish measurable environmental objectives and targets, which will be reviewed annually. These targets include:

• Reducing total waste generated by 15% over the next year.

• Increasing the use of recycled and eco-friendly materials by 20%.

• Reducing energy consumption in offices and event spaces by 10% over the next 12 months.

5. Environmental Management Organization

5.1 Director (Tanya Kapur)

• Role: The Director is solely responsible for overseeing the management of environmental issues within the company.

• Responsibilities:

  • Develop, implement, and update the Environmental Management Policy.

  • Establish environmental objectives and targets.

  • Monitor environmental performance and ensure compliance with environmental regulations.

  • Provide training and raise awareness among employees, contractors, and suppliers.

  • Lead the implementation of sustainability initiatives and identify areas for continuous improvement.

  • Conduct regular reviews of environmental practices and update the policy as necessary.

6. Monitoring and Review

The Director will monitor and review the effectiveness of this policy on an annual basis. Performance will be evaluated against established objectives and targets, and adjustments will be made to improve environmental outcomes as necessary.

7. Communication and Training

HUB175 will provide training and information to contractors and suppliers on environmental management and sustainability practices as required. The Director will ensure that this policy is communicated to all relevant stakeholders and is available to the public on the company’s website.

8. Continuous Improvement

HUB175 is committed to the continuous improvement of its environmental performance. The Director will stay informed of changes in environmental regulations, industry best practices, and technological advancements, and will update policies and procedures accordingly.

9. Policy Approval and Review

This policy is approved by the Director and will be reviewed annually to ensure its relevance and effectiveness.

Approved By:

Tanya Kapur, Director
Date: 01/07/2024

10. Operational Structure and Waste Management

HUB175 is currently a remote company, operating without a physical office space. As such, our operations generate little to no waste, and our carbon footprint is minimal. For events and projects, we strive to maintain sustainable practices by:

• Using reusable items such as table cloths, curtains, and decor elements 90% of the time.

• Hiring equipment and materials for events rather than purchasing new items, which reduces the need for storage and waste generation.

• Encouraging digital communication and document sharing to minimize paper usage.

These practices ensure that HUB175 remains aligned with environmental sustainability goals and minimizes its impact on the environment.

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4.1 Director (Tanya Kapur)

Health and Safety Management Policy

1. Policy Statement

HUB175 is committed to providing and maintaining a safe and healthy working environment for all employees, contractors, suppliers, and visitors. Health and safety are integral to our business success, and we believe every individual has the right to work in a safe and healthy environment.

We are dedicated to complying with all relevant health and safety legislation, including but not limited to the Health and Safety at Work Act 1974, the Management of Health and Safety at Work Regulations 1999, the Workplace (Health, Safety, and Welfare) Regulations 1992, and other applicable regulations. This policy outlines our approach to health and safety management and demonstrates our commitment to minimizing risks, preventing accidents and injuries, and ensuring the well-being of everyone involved in our operations.

2. Scope

This policy applies to all HUB175 employees, contractors, suppliers, and visitors at all locations where HUB175 operates, including remote working environments, event sites, and partner venues. It covers all aspects of health and safety management, including hazard identification, risk assessment, training, emergency response, and continuous improvement.

3. Health and Safety Objectives

HUB175’s objectives in managing health and safety are to:

• Comply with all applicable health and safety legislation, regulations, and codes of practice.

• Minimize the risk of work-related injuries and illnesses by implementing robust safety procedures and risk management practices.

• Provide appropriate health and safety training and resources to all employees and contractors.

• Encourage active participation and consultation on health and safety matters among all staff.

• Continuously review and improve health and safety performance through effective monitoring and auditing.

4. Responsibilities

4.1 Director (Tanya Kapur)

• Role: As the Director of HUB175, Tanya Kapur is responsible for the overall implementation of the Health and Safety Policy.

• Responsibilities:

  • Ensure that adequate resources are allocated for health and safety management.

  • Establish and maintain effective health and safety management systems.

  • Monitor compliance with health and safety legislation and ensure that the company meets its legal obligations.

  • Review health and safety performance and ensure that this policy is regularly updated and aligned with legislative changes.

  • Ensure all employees, contractors, and suppliers are aware of their responsibilities regarding health and safety.

  • Promote a positive health and safety culture throughout the organization.

4.2 Employees and Contractors

• Role: All employees and contractors are responsible for taking reasonable care of their own health and safety and that of others who may be affected by their actions.

• Responsibilities:

  • Comply with all health and safety procedures and instructions.

  • Report any potential hazards, incidents, or near-misses to the Director immediately.

  • Participate in health and safety training and initiatives as required.

  • Use equipment and materials safely, in accordance with training and instructions provided.

5. Consultation and Participation

HUB175 values the input of employees and contractors in promoting health and safety. The Director will:

• Facilitate regular health and safety meetings to discuss any concerns, suggestions, or improvements.

• Encourage employees and contractors to actively participate in health and safety discussions and training.

• Provide a clear channel for employees to report health and safety issues without fear of reprisal.

6. Health and Safety Arrangements

6.1 Risk Assessment and Hazard Identification

HUB175 will conduct regular risk assessments to identify hazards and evaluate risks in the workplace, including remote working environments and event locations. The Director is responsible for ensuring that risk assessments are conducted, documented, and reviewed regularly or whenever there is a significant change in operations or working conditions.

Risk Assessment Process:

1. Identify Hazards: Identify potential hazards in the workplace and at event locations that may pose a risk to health and safety.

2. Evaluate Risks: Evaluate the likelihood and severity of harm that may result from each hazard.

3. Implement Controls: Implement appropriate control measures to eliminate or reduce risks.

4. Monitor and Review: Regularly monitor and review risk assessments and control measures to ensure they remain effective.

6.2 Health and Safety Training

HUB175 will provide health and safety training to all employees and contractors to ensure they are competent to carry out their work safely. Training will be provided:

• Upon joining the company (induction training).

• Whenever there is a change in job responsibilities or introduction of new equipment or procedures.

• Annually to reinforce health and safety knowledge and awareness.

Training records will be maintained to track completion and identify any further training needs.

6.3 Accident Reporting and Investigation

All accidents, incidents, and near-misses must be reported to the Director immediately. HUB175 will investigate all accidents to determine their cause and identify measures to prevent recurrence.

Accident Reporting Procedure:

1. Report: All accidents and incidents must be reported to the Director as soon as they occur.

2. Record: Details of the accident must be recorded in the accident log, including the date, time, location, persons involved, and a description of the incident.

3. Investigate: The Director will conduct an investigation to determine the root cause of the accident and identify corrective actions.

4. Implement Corrective Actions: Implement appropriate corrective actions to prevent similar incidents in the future.

6.4 Emergency Preparedness and Response

HUB175 will establish emergency procedures to respond to potential emergency situations, such as fire, medical emergencies, or evacuation. All employees and contractors will be trained on emergency response procedures, and emergency equipment will be regularly inspected and maintained.

Emergency Procedures:

• Fire Safety: Ensure that fire extinguishers and fire safety equipment are available and accessible at all event locations.

• First Aid: Provide first aid kits and ensure that at least one person on-site is trained in first aid at all times.

• Evacuation: Develop and communicate an evacuation plan for all event locations and remote sites as required.

6.5 Monitoring, Review, and Continuous Improvement

The Director will monitor health and safety performance through regular inspections, audits, and reviews. This policy will be reviewed annually or whenever there are significant changes in operations or legislation to ensure its effectiveness and relevance.

6.7 Sustainaility and Waste Management

HUB175 is committed to sustainability and minimizing environmental impact. We prioritize the use of reusable materials and equipment for events and hire items whenever possible to reduce waste and resource consumption.

7. Policy Approval and Review

This policy is approved by the Director and will be reviewed annually to ensure compliance with legislative requirements and continuous improvement in health and safety management.

Approved By:

Tanya Kapur, Director
Date: 01/04/2023

 

Quality Management Policy

1. Policy Statement

HUB175 is committed to delivering high-quality services that consistently meet or exceed the expectations of our clients, stakeholders, and attendees. Our goal is to achieve customer satisfaction through continuous improvement, innovation, and adherence to the highest standards of quality in all our operations. We prioritize delivering services that align with industry standards and best practices, ensuring excellence and reliability in every project we undertake.

We are dedicated to implementing effective quality management processes, guided by the principles of transparency, accountability, and continuous development. Our approach is to maintain a quality management system that enables us to monitor, evaluate, and improve our services, ensuring compliance with Section 6 of the Selection Questionnaire (SQ) and all applicable quality standards.

2. Scope

This policy applies to all aspects of HUB175’s operations, including event planning, production, service delivery, and customer interaction. It encompasses all employees, contractors, and suppliers involved in delivering our services. The policy sets out the framework for ensuring quality management and maintaining the highest standards throughout the organization.

3. Quality Management Objectives

HUB175’s quality management objectives are to:

• Deliver Consistent Quality: Provide services that consistently meet or exceed client requirements and expectations.

• Maintain a Robust Quality Management System (QMS): Establish and maintain a QMS that aligns with ISO 9001 standards and other relevant regulations.

• Ensure Continuous Improvement: Implement a culture of continuous improvement by regularly reviewing and refining our processes.

• Promote Customer Satisfaction: Actively seek and respond to client and stakeholder feedback to enhance service quality and customer satisfaction.

• Training and Development: Ensure that all employees and contractors are trained and competent to deliver high-quality services.

• Monitor and Evaluate Quality Performance: Use key performance indicators (KPIs) to monitor and evaluate quality performance, identify areas for improvement, and implement necessary changes.

4. Responsibilities

4.1 Director (Tanya Kapur)

• Role: As the Director of HUB175, Tanya Kapur is responsible for ensuring the implementation of the Quality Management Policy and maintaining the overall quality of services provided.

• Responsibilities:

  • Develop, implement, and update the Quality Management Policy in line with business objectives and industry standards.

  • Allocate necessary resources to support quality management and continuous improvement initiatives.

  • Monitor the effectiveness of the quality management system and ensure compliance with all relevant regulations and standards.

  • Review quality performance and identify opportunities for innovation and improvement.

4.2 Employees and Contractors

• Role: All employees and contractors are responsible for upholding HUB175’s quality standards and contributing to the continuous improvement of services.

• Responsibilities:

  • Comply with all quality management procedures and standards.

  • Report any quality-related issues or non-conformities to the Director immediately.

  • Participate in quality management training and contribute to quality initiatives.

  • Suggest improvements to existing processes and procedures to enhance service quality.

5. Quality Management System (QMS)

HUB175 has established a Quality Management System (QMS) to systematically manage quality across all operations. The QMS includes processes and procedures for planning, implementing, monitoring, and reviewing quality activities to ensure compliance with Section 6 of the SQ and applicable quality standards.

5.1 Key Elements of the QMS:

• Documented Processes and Procedures: Maintain up-to-date documentation of all processes and procedures to ensure consistency and reliability in service delivery.

• Performance Monitoring and KPIs: Use key performance indicators (KPIs) to track quality performance and measure success in meeting client expectations.

• Risk Management: Identify and evaluate potential risks to quality and implement control measures to mitigate them.

• Non-Conformance and Corrective Actions: Establish a process for identifying, reporting, and rectifying non-conformities to prevent recurrence.

• Feedback Mechanism: Implement a structured process for collecting and analyzing client and stakeholder feedback to inform quality improvements.

6. Monitoring, Evaluation, and Continuous Improvement

HUB175 is committed to continuous improvement through regular monitoring, evaluation, and refinement of our quality management processes. This includes:

• Internal Audits: Conduct regular internal audits to assess compliance with the Quality Management Policy and identify areas for improvement.

• Performance Reviews: Review quality performance at regular intervals to ensure that objectives are being met and to identify any trends or issues that need addressing.

• Client and Stakeholder Feedback: Gather and analyze feedback from clients and stakeholders to gain insights into service quality and implement necessary improvements.

• Review and Update of the Policy: The Quality Management Policy will be reviewed annually or whenever there are significant changes in operations or industry standards to ensure its relevance and effectiveness.

7. Training and Competency Development

HUB175 recognizes the importance of training and competency development in maintaining high-quality service delivery. The Director will ensure that all employees and contractors receive adequate training on quality management principles, processes, and best practices. Training will be provided:

• Upon joining the company (induction training).

• Whenever there is a change in job responsibilities or introduction of new procedures.

• Annually to reinforce quality management knowledge and skills.

9. Policy Approval and Review

This policy is approved by the Director and will be reviewed annually or whenever there are significant changes in the organization or industry standards to ensure continuous alignment with best practices.

Approved By:

Tanya Kapur, Director
Date: 01/04/2023